A birth certificate is one of the most crucial legal identity documents issued by the government. It not only certifies the date and place of birth of an individual but also serves as an essential proof for getting admission in school, applying for government documents, passport, and more.
Thanks to Digital India, the process to apply for a birth certificate online has become easier, faster, and more transparent. Whether you’re a parent looking to register the birth of a newborn or someone needing a duplicate copy of your own certificate, this blog will guide you through the entire online application process for a birth certificate in India in 2025.
📜 What is a Birth Certificate?
A birth certificate is an official document issued by the Municipal Corporation, Gram Panchayat, or Notified Area Committee that records the birth details of a child. It includes the name, gender, date and place of birth, and the parents’ details. It is governed under the Registration of Births and Deaths Act, 1969.
✅ Who Needs a Birth Certificate?
A birth certificate is needed by:
- Newborn children (to be registered within 21 days of birth)
- Adults who need to retrieve a lost or unregistered birth certificate
- Students for school/college admissions
- Citizens applying for Aadhaar, passport, driving license, or voter ID
📌 Eligibility for Applying Online
To apply for a birth certificate online, the following eligibility criteria must be met:
- The birth must have taken place in India.
- The application should be made within 21 days of birth (for timely registration).
- Parents, guardians, or hospital authorities can apply.
- If applying late (after 21 days), a separate affidavit and permission may be required.
📋 Documents Required for Birth Certificate Application
Here is the list of essential documents:
- Proof of birth – Hospital discharge summary or birth slip
- Parents’ identity proof – Aadhaar Card, Voter ID, Passport, etc.
- Marriage certificate of parents (optional but helpful)
- Address proof – Electricity bill, ration card, rental agreement, etc.
- Application form – To be filled online
- Affidavit (if delayed registration)
🌐 How to Apply for Birth Certificate Online in India (2025)
Here is the step-by-step process for online application of a birth certificate in India:
🖥️ Step 1: Visit the Official Website
Visit the official website of your State’s Municipal Corporation or use the Civil Registration System (CRS) portal:crsorgi.gov.in
📝 Step 2: Fill the Online Registration Form
- Choose “Birth Certificate” option.
- Fill in the required details:
- Child’s name (if available)
- Date and time of birth
- Gender of the child
- Place of birth (home/hospital address)
- Parents’ names and address
- Upload the required documents.
📤 Step 3: Submit the Form Online
Once the form is complete and documents uploaded:
- Submit the application online.
- You will receive an Application Reference Number or Acknowledgement Slip for tracking.
🔎 Step 4: Verification by Registrar
- The details are verified by the Registrar of Births and Deaths.
- If the birth took place in a hospital, verification is quicker due to hospital-provided data.
- In case of home births, an inquiry by local authorities may be conducted.
📥 Step 5: Download or Collect Your Birth Certificate
- After successful verification, the certificate is generated within 7–15 working days.
- You can download it online using your application number.
- Some states may require a nominal fee for printed copies or courier service.
📌 State-Wise Portals for Online Birth Certificate Application
Each state has its own portal. Here are a few examples:
- Delhi – edistrict.delhigovt.nic.in
- Maharashtra – crsorgi.gov.in or urban.maharashtra.gov.in
- Uttar Pradesh – igrsup.gov.in
- Tamil Nadu – crstn.org
- West Bengal – birthdeath.wb.gov.in
- Bihar – serviceonline.bihar.gov.in
Choose your local body depending on your state.
⏳ Late Birth Registration Process
If the birth is not registered within 21 days, here’s what to do:
- Apply at the local municipal office physically.
- Submit an affidavit from a notary.
- Provide hospital records or other valid proof of birth.
- Pay a late fee (as applicable).
- Approval may take more time (30 days to 3 months depending on the delay).
🔐 Benefits of Applying for a Birth Certificate Online
✅ No need to visit government offices multiple times
✅ Faster processing and tracking
✅ Digital record for future retrieval
✅ Can apply from any location
✅ Transparent and time-saving process
📲 Track Application Status Online
- Visit the same portal used for applying.
- Go to the “Track Application” or “Check Status” option.
- Enter your application/reference number to view the status.
❓ Common FAQs
Q1. Is there a fee for a birth certificate?
A: The first certificate is often free. For additional or duplicate copies, states may charge ₹10 to ₹50.
Q2. Can I apply for my adult birth certificate online?
A: Yes. If your birth was registered earlier but you don’t have the certificate, you can request a copy online.
Q3. What if my birth was never registered?
A: In that case, you must approach the Registrar’s office physically with affidavits and supporting documents.
🔚 Conclusion
Applying for a birth certificate online in India has become a smooth and user-friendly process in 2025. From newborn registration to retrieving older records, most of the steps can be completed from the comfort of your home. Whether you’re a new parent or someone updating their documents, ensure your birth is registered and the certificate safely stored.
The birth certificate not only confirms your identity but opens doors to education, employment, and access to essential government services. So don’t delay — apply today and secure your identity legally and digitally.
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